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HomeCurrent StudentsStudent essentialsExaminations and resultsCentrally scheduling your assessments and exams

Centrally scheduling your assessments and exams

Centrally scheduled assessment and exams are held during the examination period and these will be managed by the Progression, Assessment and Awards team. All other assessments and exams are school scheduled and will be managed by the relevant school.

Many assessments and exams will be centrally scheduled during the formal examination period.

Six weeks prior to the examination period a draft timetable will be published
You will have one week to provide feedback to your schools or faculty about the timetable
Four weeks prior to the examination period a final timetable will be published
Two weeks prior to the examination period your examination venue will be published (if you have a face to face exam).

The assessments and exams may be scheduled on any day or evening during the centrally scheduled period, with the exception of Sundays. Students will make themselves available for scheduled examinations.

Exceptions

Exceptions may apply where alternative arrangements have been made under the following processes.

Assessment extension and deferred exam application

Apply for deferred exam using the assessment extension process.

An application for an Assessment Extension should be submitted prior to the assessment due date/time. An application may be accepted up to five working days after this at the discretion of the decision-maker, where the student is able to provide a reasonable explanation as to why they were not able to submit their application prior to the assessment due date/time.

Approval for an Assessment Extension will only be given where the decision-maker is satisfied that the reason a student was not able to complete an assessment task was due to exceptional circumstances beyond the student’s control. The existence of exceptional circumstances does not in itself mean that an application for Assessment Extension will be approved.

Some assessments may allow you to self-certify your assessment extension application. View further information in our FAQ What is self-certification for an assessment extension application?

Examination arrangements for external students

If you are enrolled partially or fully online you are considered an external student.

If you are required to sit a face to face examination you will be sent an official communication via your official communication channel in OASIS approximately 8 weeks into each semester. If you have not received your official communication by April 30 for Semester 1 or September 30 for Semester 2, contact Progression, Assessment and Awards.

Depending on your residential address you may need to make arrangements for your examinations venue.

You will then receive confirmation of your examination arrangements at least one month prior to the commencement of the examination period.

Reside within 100 km of Bentley Campus

If you reside within 100 kilometres of the Bentley Campus you must sit your examinations at the Bentley Campus. There is no further action you need to take to arrange your examinations.

Reside within 100 km of a recognised examination centre (REC)

If you reside within 100 kilometres of an REC you will be advised to sit your examinations at that centre.

You will need to contact Progressions, Assessments and Awards if you:

prefer to sit your examinations at Bentley Campus.
the allocated REC is no longer convenient because you have changed your residential address.

Reside more than 100 km from an REC – use of a nominated invigilator

If you reside more than 100 kilometres from Bentley Campus or an REC you can nominate your own invigilator. The invigilator cannot be a partner, relative, close friend or another student.

You will need to contact Progression, Assessment and Awards if you:

are unable to nominate an individual invigilator and venue that fits within the criteria below
prefer to sit your examinations at Bentley Campus or a REC.

In most circumstances, Curtin University will pay the full cost of examination supervision.

Venue and invigilator category	Notes, restrictions, requirements
Tertiary or TAFE institution	Any tertiary or TAFE institution. The invigilator may be either an administrative or academic staff member. The venue must be located at the institution.
Telecentre	Any official Telecentre, where the invigilator is the administrative officer of the Telecentre. The venue must be located at the Telecentre.
Primary or secondary school	Any Primary or Secondary School. The invigilator may be either an Administrative Officer or Teacher at the school. The venue must be located at the School.
Hospitals	The invigilator must be an Administrative Officer, Registered Nurse or Doctor. The venue must be located at the Hospital.
Education centre in prison or detention centre	For students studying in a Prison/Detention Centre facility. The invigilator must be employed by the Prison/Detention Centre. The venue must be located at the Prison/Detention Centre.
Library	Any Library recognised by the relevant State Library Board. The invigilator should be an employed staff member of the Library. The venue must be located at the Library.
Mine sites	For students employed on mine sites. The request to be accompanied by a letter from the employer confirming the student's employment. The venue must be suitable for examinations. The invigilator must be an employee of the mining company.
International embassies	The invigilator must be an employee of the embassy. The venue must be located at the embassy.

Further Assessment eligibility

A Further Assessment is when an eligible student is given the opportunity to meet the required learning outcomes of a unit by completing an additional assessment task. This task may be different to that which was originally completed.

Further Assessments are not offered to all students and are awarded on a case-by-case basis by the discretion of the Board of Examiners (BoE). Not all units are eligible for a Further Assessment. A unit’s eligibility for Further Assessment will be detailed in the Unit Outline.

Please note that the criteria in which the BoE consider when awarding Further Assessments varies depending on when you commenced the relevant study period:
View the criteria applicable for study periods that commenced prior to 1 June 2022.
View the criteria applicable for study periods that commenced after 1 June 2022.

If you are granted a Further Assessment you will notified of the details via your Official Communications channel. It is your responsibility to be available to attend or complete the Further Assessment based on the instructions provided by the organising area. If you pass the Further Assessment, you will retain your initial mark but will be awarded a pass for the unit.

If you have concerns regarding your academic studies, including appealing your marks, please contact Student Wellbeing or the Guild Student Assist for support.

Alternative assessment and examination arrangements

You may require alternative assessment and/or exam arrangements due to disability or medical reasons, religious reasons, family/care obligations, or elite athlete commitments.

Arrangements should be made at least four weeks prior to the examination period.

Disability or medical reasons

If you need alternative arrangements due to a medical condition or disability you should seek approval from AccessAbility Services. You are also eligible if you are a primary carer of a person with a disability.

You will need to provide documentation from your treating health professional to support your request at the initial appointment. AccessAbility Services will then assess your situation and assist you to make arrangements for in-class and end of semester exams if required.

For more information, contact AccessAbility Services.

Religious reasons
If you have obligatory religious requirements that prevent you from sitting an examination at the scheduled time you should seek approval for alternative arrangements to sit your examinations.

You will need to provide appropriate supporting documentation from your church or religious group.

For more information, visit the Religious equity arrangements webpage.

Family, care, and social inclusion
If you are experiencing issues related to social inclusion that prohibit you from sitting your exams at the scheduled time, such as pregnancy or extenuating commitments as a primary carer, you should contact a Student Wellbeing Advisor. They will be able to determine what alternative arrangement is required or assist with your assessment extension application.

For more information, contact Student Wellbeing Advisory Service.

Elite athletes
Recognised elite athletes who need alternative arrangements need to seek approval from Curtin’s Elite Athlete Coordinator.

For more information, contact Curtin’s Elite Athlete Coordinator.